Basics In Renting Outdoor Wedding Tents And Other Wedding Equipments

Renting outdoor wedding tents are not as complicated as you might think.

Here are the basic information you need in renting outdoor wedding tents and other wedding equipment needs.

1. Plan ahead. Select and reserve your rental equipment early to ensure your choices are available when you want them.

2. Pick a rental equipment company that you trust. Your trusted wedding rental consultant can then help you select what you need, and provide cost-saving tips to make your wedding planning easy and affordable.

3. Always ask your rental center's wedding consultant for any equipment and services that you have in mind. Even if they don't have it, they may be willing to sub-rent or purchase and incorporate them into their rental directory.

4. Use your imagination. Your rental expert can help pull your colors and ideas together to create the look you desire - casual, country, elegant or traditional - including all types of theme weddings.

Outdoor Wedding Tent Basics

Frame Tents

A frame tent has a metal frame supporting the tent top. There are no interior poles, only perimeter poles. A frame tent can be set up on concrete, asphalt, soil or grass. Frame tents are available in sizes from 10' x 10' to 40' x 100'.

Fabric tent liners and leg drapes create a finished and elegant look for your event. Liners and leg drapes conceal the tent's top and top frame excluding cross bars. Liners are only available on frame tents.

Pole Tents

A pole tent has interior poles supporting the tent top and perimeter poles. It must be staked into concrete, asphalt, soil or grass. Pole tents are available in 20' x 20' up to 60' x 240' sizes.


Sidewalls are 30’ long and are available in all white, cathedral window, or mesh. They can be added to any tent at delivery, when you have the latest weather forecast. During cooler seasons, the Double French Door coupled with the cathedral sidewalls adds elegance to any event, making it possible to take the chill off coupled with forced air tent furnaces.


1. Allow 5-6 square feet per person for cathedral seating or stand-up.

2. Allow 8 square feet per person at rectangular table seating.

3. Allow 10-12 square feet per person for round table seating

What to Ask When Renting Outdoor Wedding Tents

How do you determine the needed size for outdoor wedding tents?
Tent size would depend on the number of guests you have and the nature of your function. Ask your renting company's sales staff to assist you in determining the size of the tent that you will require. Some may even supply you with a scale diagram of the tent and table arrangement.

How much space is needed for outdoor wedding tents?
Allow a minimum of ten feet around the perimeter of the tent for setup. That means if you order a 20’x20’ tent, the area you need for installation is 30’x30’. If you have a smaller space than this, let your renting company know beforehand so they can be prepared when they arrive to set up the tent.

Other space factors to consider are overhead power lines, tree branches, eave lines, and other obstructions overhead that may prevent safe tent installation.

When is the tent installed and when is it removed?
Normally tent installation is one to two days prior to the wedding event. However there may be times due to scheduling load that a tent may be installed earlier. Pickup of the tent would normally be the next business day following. There is no cut and dried time for installation or pickup, and the renting company always strive to be flexible to meet their client's needs.

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